How the Supervision Monitoring Log works (Staff Members Only)
This guide provides a comprehensive overview of the Supervision Monitoring Log. It explains how to access and navigate the log, calculates supervision percentages, and checks for additional agency requirements. The guide also explains how to interpret the results and provides the option to download reports with all the necessary signatures. Overall, this guide is essential for staff members who need to ensure high standards of service and comply with certification and agency policies.
The Supervision Monitoring Log is a tool generated automatically by the system every month. This is an essential tool for maintaining compliance with supervision requirements. It automatically tracks and calculates supervision percentages, checks additional agency requirements, and enforces restrictions if requirements are not met. This ensures that RBTs and BCaBAs receive the necessary supervision to maintain high standards of service and compliance with certification and agency policies.
1. Accessing "Supervision Monitoring Log" tabs
1. From your account, you will find the RBT and BCaBA Supervision Monitoring Logs for all your clients. Both logs work the same way.
2. You can filter by Assistant or BCaBA, status or date. You can split the logs by analyst and by client. You can also activate the checkbox to display inactive assistants or BCaBAs.
2. Calculation of Supervision Percentage
Calculation of Supervision Percentage
- Total Hours Scheduled: The log sums up all hours scheduled by the RBT or the BCaBA in the given month.
- Total Hours of Completed Supervision: The log sums up all supervision hours completed in the same month.
- Percentage Calculation: The log calculates the supervision percentage (SP) using the formula:
SP = (Total Supervision Hours / Total Scheduled Hours) × 100
Example: If an RBT scheduled 100 hours and completed 6 hours of supervision, the supervision percentage would be: (6/100) × 100 = 6%
3. Additional Agency Requirements
- Aside from the 5% supervision requirement, the agency may have additional requirements such as minimum number of in-person supervisions or a minimum number of individual supervisions.
- The log takes these additional requirements into account and marks whether they have been met. If the requirements are not met, the log will flag this.
3. Among the agency settings, there are several aimed at ensuring compliance and oversight for BCaBAs and RBTs in their Supervision Logs.
4. For BCaBAs, these settings include criteria such as minimum in-person supervision counts, requirements for individual sessions, sessions observed with clients, percentage thresholds, counts of real-time sessions, and specific percentages of supervision hours spent with clients.
Additionally, there are restrictions on session submissions and creation by both analysts and BCaBAs.
5. Similarly, RBT supervision logs adhere to minimum requirements for in-person supervision, individual sessions, sessions observed with clients, and real-time session counts, along with specified percentages of supervision hours observed with clients.
The logs also detail restrictions on session creation and submission by RBTs and analysts.
6. Furthermore, there is an option known as the Supervision Log Verbose Format, which enhances the detail and clarity of logging these critical supervision activities
3. Monitoring Log Compliance
7. We have 2 type of status:
- Based on the dates:
- In progress (within the time period of the Log) and
- Completed (after the Log's end date).
8. 2. Based on the requirements: Based on the agency restrictions, the system will automatically classify each log entry as either
- "Not Met" (if certain requirements have not been fulfilled) or
- "Met" (if all agency requirements have been satisfied).
9. If you access to each log, you'll see which specific restrictions have been met and which ones haven't.
4. Interpreting the Results
- Met Requirements: If the supervision percentage is at least 5% and other agency-specific requirements are met, the log will indicate that the supervision criteria have been fulfilled.
- Unmet Requirements: If the supervision percentage is below 5% or other requirements are not met, the log will highlight the areas needing attention.
10. You can download the reports:
11. Then you will have the log with all the signatures.
