How the Supervision Monitoring Log works
The Supervision Monitoring Log is an essential tool for maintaining compliance with supervision requirements. It automatically tracks and calculates supervision percentages, checks additional agency requirements, and enforces restrictions if requirements are not met. This ensures that RBTs and BCaBAs receive the necessary supervision to maintain high standards of service and compliance with certification and agency policies.
The Supervision Monitoring Log is a tool generated automatically by the system every month.
1. Accessing "Supervision Monitoring Log" tabs
1. From your account, you will find the RBT and BCaBA Supervision Monitoring Logs for all your clients. Both logs work the same way.
2. You can filter by Assistant, status or date. Also, you can split the logs as follows:
- By clients from an analyst account.
- By analyst and by client from an RBT account.
2. Calculation of Supervision Percentage and Additional Agency Requirements
Calculation of Supervision Percentage
- Total Hours Scheduled: The log sums up all hours scheduled by the RBT or the BCaBA in the given month.
- Total Hours of Completed Supervision: The log sums up all supervision hours completed in the same month.
- Percentage Calculation: The log calculates the supervision percentage (SP) using the formula:
SP = (Total Supervision Hours / Total Scheduled Hours) × 100
Example: If an RBT scheduled 100 hours and completed 6 hours of supervision, the supervision percentage would be: (6/100) × 100 = 6%
Additional Agency Requirements
- Aside from the 5% supervision requirement, the agency may have additional requirements such as minimum number of in-person supervisions or a minimum number of individual supervisions.
- The log takes these additional requirements into account and marks whether they have been met. If the requirements are not met, the log will flag this.
3. Monitoring Log Compliance
3. We have 2 type of status:
- Based on the dates:
- In progress (within the time period of the Log) and
- Completed (after the Log's end date).
2. Based on the requirements: Based on the agency restrictions, the system will automatically classify each log entry as either
- "Not Met" (if certain requirements have not been fulfilled) or
- "Met" (if all agency requirements have been satisfied).
4. If you access to each log, you'll see which specific restrictions have been met and which ones haven't.
4. Interpreting the Results
- Met Requirements: If the supervision percentage is at least 5% and other agency-specific requirements are met, the log will indicate that the supervision criteria have been fulfilled.
- Unmet Requirements: If the supervision percentage is below 5% or other requirements are not met, the log will highlight the areas needing attention.
6. You can download the reports:
7. Then you will have the log with all the signatures.
5. Restrictions and Enforcement
1. Monthly Check: On a specific day of the current month (set by the agency), the system checks the previous month's supervision compliance.
2. Restrictions: If the RBT, BCaBA or BCBA did not meet the required supervision:
- They will be restricted from scheduling or submitting new sessions for the current month.
- They must go back to the previous month to add the necessary supervision information.